Hope you're enjoying your holiday. If so, I'll book accordingly. By using the right phrases, you make sure that you won’t offend or cause a wrong impression on the recipient. People appreciate it when you call them by their names because it shows that you are talking directly to them. If possible, I’d like to know (more) about…: You are not demanding anything, just letting the person feel comfortable sharing something specific with you. Key phrases Write an email using ‘key phrases from the unit in Email English. 2. Request for information. You can easily increase your productivity and improve the quality of your emails by using these phrases. These phrases show people that you wish to help them out gladly: I’d be happy to…: It expresses that you don’t mind helping, and the intention is to make the other person feel comfortable asking you anything they need. Full flexibility. Sometimes you need to remind that person of who you are if you have been in contact before. The language you use in each part adds to the email’s … It’s also a way to soften the negative reply. Best regards,(semi-formal, also BR) Skype English Lessons with Native American and British teacher ›› Read more: 6 Ways to Improve Your English Writing Skills One more thing to keep in mind is that in formal correspondence contractions are rarely used, so … When it’s necessary to send attachments or even additional information that requires special attention of the recipient, these are some examples of how to approach this: I’m sending you [file’s name] as a pdf file: Make sure to make clear the name of the file and its format, so the person feels more secure about opening it. I’m sure it’s inspiring to see how this can help…: Sincere compliments are always welcomed. … please feel free to contact me/to get in touch: It lets the person know that they can reach out to you whenever they need to. Please accept our apologies for any inconvenience caused. We just need the thumbs up/the green light. Please keep me informed/posted/updated/in the loop. Quick reminder…: This an informal way to introduce something that you want to highlight, such as near expiration dates or incoming meetings. (Due to...) I'm afraid we need to reschedule/delay/postpone/put back/cancel/call off/move/rearrange our meeting. Sincerely Yours, (AmE) 4. Could you please send me . Establishing and maintaining good relationships in business is essential. If you want to omit the name of the company at the beginning, that’s fine, but be sure that this information will be placed somewhere in the email body. Variations include "Yours Faithfully" and "Yours." Here are ten useful business English phrases to … Enjoy this training without worries or need for healthy measures. Thank you for your assistance. Sorry it took me so long to get back to you. . . It’s an informal way to let people know that you are open to assist them when they need it. Call it a day. Take care, 4. Common Phrases for Business Letters. This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks. I hope you enjoyed your vacation: It works when you have the information that the person was in their vacation period, and when you want to continue a conversation that had to stop because of that. “I’m just emailing to ask…” (to begin the email) “I’m a friend of Bob’s…” (to begin the email) “Just let me know if you have any questions.” (to end the email) “Drop me an email, or give me a ring, if you want any more information.” (to end the email) This cheatsheet is included in the guide How to write professional emails in English. I wanted to update you: Use this phrase to tell your customers about troubleshooting that hasn’t been solved yet. Finishing an email: We normally write a comma after the closing phrase. Avoid using “Sorry for the inconvenience”, because it sounds vague, informal and insincere. Once again, only talk about what you are sure about this achievement and don’t exaggerate. It emphasizes that you are willing to help. But don’t spend your whole email apologizing. These phrases will encourage them to give any additional help or feedback you need. BUSINESS ENGLISH . I am reaching out because…: It’s an informal way to introduce the reason for your contact. Be completely honest with what you say to them. If you enjoyed this article, we have some more goodies for you: hbspt.cta._relativeUrls=true;hbspt.cta.load(4586384, '39f1642b-8f57-4872-a472-90993c469731', {}); Made with ❤️ in New York City — Talaera © 2017–2020 — Contact us at: info@talaera.com, 150+ Useful Email Phrases That Will Make Your Life Easier. I hope you enjoyed the (name of the event): When you are reaching out after a corporate event that you have organized, using this phrase makes a great first impression, mainly if you are going to ask for something on the email. Hi (everyone/ guys): This one is for when you are emailing a group of people informally. Starting an email: We normally write a comma after the opening phrase. Drag turns Gmail into your Team’s Workspace – One single place to support customers, manage tasks and close deals, from the place teams love: Gmail. Be aware of timezones if you are exchanging emails with people from another country. Always try to learn ne… Staying on top of your inbox is not always easy, but having some useful phrases like these can save you a lot of time. Learning and using business phrases and language is a must for … More information is available at [website]: If you want to share links, also introduce what the person is going to find there. I hope you are well. Yours faithfully, (when you start with Dear Sir/ Madam,) 2. Could you please sign the attached document and send it back by [date]? Stay safe: You can use it during conflicts or difficult times, such as the COVID-19 pandemic. Pay attention to its variations, so you don’t sound like you are rushing them to do something. More informal/friendly. I’d like to inform you that…:  A formal way to introduce a special announcement or give back a critical answer. Business English Vocabulary. And since most people in the corporative world make their connections through emails, it’s necessary to have some communication skills. Thanks again for your understanding/for your patience. I am writing to ask/enquire/let you know/confirm/invite you to/to update you on/ask for…”: Use this when you want to ask for information, a positioning, make an invitation without further ado. No interruptions. I look forward to hearing from you. I'm glad we had a chance to chat at the convention. Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule…: It’s a phrase to finish the email showing that you need a response about what you have sent to the recipient. Yours Truly, (AmE) Informal 1. (=we're waiting for approval). Dear Ms Collins) 3. Thanks for your feedback on/your suggestion: It welcomes feedback and suggestions, making the person feel secure to continue giving them to you. Contact us and one of our experienced teachers will help you achieve your goals. 14 Simple Rules That Will Make You A Better Communicator, How to write professional emails in English, How To Write Professional Emails in English, 8 Useful Ways to Make Your Point With Precision & Clarity, Learning Business English? Business people – as well as busy people – prefer brevity in emails, so such abbreviations are commonly used. A closing. 4. Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? I am writing to ask/enquire/let you know/confirm/check/invite you to/to update you on/ask for a favor... Might I take a moment of your time to... (very formal). bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation Unfortunately, we cannot/we are unable to …: This is the formal and polite way of giving negative responses. By adding these at the beginning of your emails you will sound more friendly and social. hbspt.cta._relativeUrls=true;hbspt.cta.load(4586384, '9f35014d-11ca-473e-818b-b1e65e25e4c1', {}); Use these helpful phrases when need to give or receive some information (or when you already did). . Could you please clarify what you would like us to do about...? It’s [your name] from [your company]: Start by introducing yourself with your name and the company where you work. Write an informal email to a friend, missing out words that are not necessary, as in the unit in Email English. I really hope we can find a solution soon. Use it when you address a person in a position of respect. With all due respect, please allow me to draw your attention to... 3. Closing line talking about the next contact between you. hbspt.cta._relativeUrls=true;hbspt.cta.load(4586384, 'd901f35a-4e54-409f-8945-ac6bd7ad965d', {}); As for the useful email phrases, we've divided them into three categories: opening lines to start your email, body lines to convey the message, and closing lines to finish off. Sincerely, (AmE) 5. 6. Thanks for getting back to me so quickly. Right after saying this, explain the reasons why it won’t happen.. After careful consideration, we have decided (not) to…: It shows that you have considered what the person has sent you previously. Would you like to keep improving your business emails and make them more professional and effective? I hope this email finds you well. This phrase is one of the most common in business emails. The guide How To Write Professional Emails in English will give you not only these 150+ useful phrases for every email occasion at work, but also tips for writing better business emails and avoid miscommunication and business email templates and examples to communicate effectively with colleagues and managers. Or if you prefer so, download the full business emails guide with actionable tips to boost the efficiency in your business emails and avoid miscommunication. Giving bad news by email is never easy, but there are ways to do it properly. 20 Best (and free) Task Management Software to Help You at Work, The most insightful email statistics that are shaping 2020. In today’s lesson, you’ll learn 30 phrases for business correspondence. We divided them into ten categories that you may need to use to form an entire body email, from making a proper introduction to saying your goodbyes. Useful phrases for closing emails. It’s respectful and a safe phrase to initiate a friendly approach. It sometimes happens that you couldn’t attend the person’s expectations somehow, and you need to give this information. Here are some common ways of starting an email: Dear [name]: It’s more appropriate for formal emails. Email content starting with good wishes are always a great way of being social and friendly. And sometimes, the customer asked a simple question and didn’t even know it was a mistake, and you end up exposing and highlighting it. These are some common examples that you can use: I hope you are well/all is well: It shows you care about that person. I couldn’t help thinking about…: This is an example of how you can start a conversation about something the recipient has published or done recently. Right team, we’ve made plenty of progress, I think it’s time to call it a day! Showing gratitude is an excellent way of keeping the attention of your recipient, and also to overcome problems that come to you on customer service. It may be best for people you have had conversations before. “You are great, but unfortunately…” This is for those who have to write rejection letters whether it’s … Opening and closing Write middle paragraphs for two emails, using the beginnings + endings from the unit in Email English. We start a new line after the name of the person we’re writing to. standard phrases. Instead of openly addressing it as “an issue that hasn’t been fixed”, use “update” as a form of saying that you’re working to solve it. I'd like to schedule a meeting on [day] if you are available/free then. ... please do not hesitate to contact me. Take a look at the [file] I've attached to this email. 7. This can work for a less formal business email. In addition to the useful and suitable phrases and expressions listed here, we should also create our own personal collection of useful phrases… I hope you find this helpful: For when you give them any information, advice, or even a solution for an issue they were having. Let me know if you need any help: It’s the most common email phrase on this category. It would be very helpful if you could send us/me…: You show the person that their help is very appreciated. Well, our business English course focuses on email writing and business conversation. I look forward to seeing you next week. Model Email When you just use a salutation + name, they may have the impression that you are sending the same email to another 100 people  — which may be accurate, but you have resources to sort this out nowadays. Sincerely: It’s a formal business close, and one you are certainly not offending anyone by using. We would be (very) pleased to do business with your company. I acknowledge the excellent points you've made, and I would like to add to them by underlining the fact t… This includes: A salutation (a word or phrase like “Gentlemen,” “Dear Sir,” “Dear Madam” or “To Whom it May Concern” that is used to begin a letter) An opening sentence. Remember to describe what you need first when you are asking for help. Responding to getting down to business phrases… Make your emails more varied and rich with these over 150 phrases. Let's take a look at some example phrases for emphasis: 1. Even if you have a good level of basic English, learning business English will give you the chance to demonstrate a wider professional vocabulary which can result in new opportunities in your career. Yours sincerely, (when you start with the name e.g. : It depends on which time you are sending the email. Thank you for reaching out (to me): This is a more informal way to appreciate the contact made by someone. Let’s see some email phrases that will help in both cases: Thanks for letting me know: This shows you acknowledge what the person has informed you, and shows appreciation for that. A common problem. If we can be of any further assistance, please let us know: It’s a formal way of offering additional help. If you want to notify the main recipient of the email that you are sending the email to another person (or persons) to whom the correspondence would be helpful or useful, use the phrase I have cc’d (somebody). Sorry it’s been so long since my last email. Looking forward to hearing from you soon. I hope you feel better soon: For when you know the person is recovering from a surgery or illness and therefore wasn’t available at work. Business emails are like letters. Congratulations on [what the person has achieved]! He approved of it, so you can go ahead with the project. . Closing … If you could please shed some light on this topic, I would really appreciate it. Do you need a reply? Avoid training breaks and traffic jams by learning from anywhere. Mainly because you need to focus on solving these issues as smoothly as possible. Could you please clarify when you would like us to finish this? Lists of vocabulary, useful phrases and terms used in all areas of business, guidelines for letter-writing and presentations, business conversation topics, exercises, idioms and word games. Hi [name]: It’s simple, friendly, and direct, but also informal. Show the receiver that you are there for assistance in whatever is necessary. May 9, 2017 / Steven Hobson / Business English, Email. When finishing your emails, rather than using “Thanks again,” or something similar, create an expectation to be answered. I am writing to inquire about . You can use it to send additional information or files. Simple phrases you could use include: Thank you for the opportunity to meet up. Use phrases that create an open door on your communication with your recipient in a manner that they will feel that it’s possible to reach out to you whenever needed. Do you take too long writing English emails at work? . Here are some examples of general email phrases for introductions, and also some inspirations on how to personalize them. I’m afraid it will not be possible to…: Use this informal phrase on a negative response, followed by a brief explanation of why it wasn’t possible to accomplish the person’s request. Thank you for your email about…: This both helps to remind the person about the matter you are talking about, and opens up a more friendly conversation, depending on the content of previous emails. To introduce the topic of the letter or e-mail, you can say: I’m writing in reference to… [topic] I’m writing to inquire about… [topic about which you are requesting information] English is recognised as the most internationally popular language, which makes it the most dominant language in the business world. An ending. Formal 1. Remember that socializing is vital in the business world, and you don’t need to be so formal all the time. Please let me know if this is OK with you. I am writing to you about… Here you can insert anything related to a previous conversation or meeting you had with the recipient. Yours truly (Formal). +20 Top Tips You Need To Know, The Best Business English Idioms And Phrases You Absolutely Need. Please see the information below for more details about…: If you want to highlight information, such as addresses or essential quotes. By Paola Pascual on Dec 26, 2018 9:04:34 AM. They have a format. Make sure to know precisely what you’re talking about to avoid misunderstandings, and not to cause the contrary reaction on them. Thank you for making time to see me. See progress. I hope you e… I look forward to seeing/meeting you: Use it when you are scheduling a personal meeting. I hope you had a good weekend. It’s a way to be direct and keep the email short. Here’s the document that you asked for/we discussed: This calls the recipient’s attention to something they have asked before. All the best: It’s colloquial, but a friendly and social way to say goodbye. XOXO (Casual). that could bring you … If you’ve ever spent time learning new words and phrases, only to forget them or find out you can’t actually use them in real situations, this section is for you. Might I take a moment of your time to…: If you want and/or need to be very formal, this is the best choice. at the address below/above. I know that's a lot to take in, so let me know if anything I've said doesn't make sense. Greetings: Use it when you don’t know the name of the recipient. You can be impersonal or do your homework and research about the recipient. Here you will learn useful and essential business phrases in English.Business language is a combination of vocabulary, words, and expressions that are used in all business communication areas such as: negotiations, presentations, meetings, job interviews, telephoning, sales, emails, customer service, marketing and more. The comments above are merely suggestions. Is it for the person to review, to check or edit? abbreviations-acronyms : list of abbreviations and acronyms used in business today. So, how do you make sure that you are learning new business phrases in a way that you will be able to remember them and use them in the future? And whenever you’re providing information, you should give them a way to contact you if they have questions. Finally, you need to insert your goodbyes at the bottom of your email text. The aim of the opening paragraph in a formal business email is generally to: ... good opening should make clear the purpose of your email. I hope all is well. I would be happy to have an opportunity to work with your firm. I’d appreciate it if you could…: Another way of asking for something politely. It can be a valuable starting point for students who need to use English on an everyday basis for written business communications. Could you please sign the attached form and send it back to us by [date]? These sentences are perfect for those moments! Do you need to be formal or informal? Please feel welcomed…: The phrase, “Please feel welcomed…” invites customers to reach out more times, and makes them feel comfortable to do so. I hope you had a great trip. I read your article about [topic] in [channel] yesterday/ this morning. Thanks, 3. Hope you had a nice break. 8. I read/heard . Have a great week/weekend/day/night! I am available on [day], if that's convenient for you. Mainly to avoid misunderstandings that can harm your contacts. Because when you personalize your message to show you are familiar with their work or doings, you increase the chances of receiving a reply. How to Write an Email to Make Somebody Attend a … “Thanks for…” Showing gratitude is an excellent way of keeping the attention of your recipient, and … If you could have it ready by tomorrow/the end of next week, I would really appreciate it. Any feedback you can give me on this would be highly/much appreciated: For when you need to finish the email asking for thoughts/feedback from the person. . Layout and punctuation. Knowing how to write an email properly makes a total difference in receiving or not an answer. . We are a Techstars-backed Company, trusted by 30,000 users around the World. However, always be respectful and think twice before bringing to the table things that can sound offensive. This sheet provides a detailed list of core vocabulary and phrases that are frequently used when writing business letters or business e-mails in English. I would appreciate your help in this matter: Usually, you finish an email with this phrase when you have described some situation or issue and need to ask for help with it. Once again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding. We often hear how writing emails in English can cost just too much time. 4. Thanks for your feedback on/your invitation/your suggestion, Thanks for sending/asking about/attending. Sometimes you’re going to have to ask someone for help or more information. Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule... Any feedback you can give me on this would be greatly/highly/much appreciated. Thanks for sending/asking about/attending: It shows people that you acknowledge the actions they have done and also appreciate them. I didn't/don't fully understand [something]. I would appreciate your help in this matter. Thanks you for your understanding/for your patience. I look forward to doing business with you in the future. One solution that works for many people is to begin building a “toolbox” of useful phrases. I greatly appreciate your attention to this matter; however, I wish to emphasize... 2. Save this email closing phrase for friends and family. Be tactful, strategic, and respectful when emphasizing points in the body of your business email. a foot in the door. Can you make it on [day]? Download it and use it anytime you need it or practice with a teacher. Let the dialogue open. : Use this one when you need that the recipient sends you back a signed document, and you have a due date for that. When you are emailing first, you need to introduce yourself and talk about the purpose of the email. Also, you are going to find both formal and informal phrases, because writing emails depend a lot on the tone of voice you give to your brand and with whom you are exchanging emails. Instead, offer solutions for what has happened. Here are my four tips to actually learning new business English expressions (and using them! I hope you had a great weekend/week/day: It depends on which time or day of the week you are reaching out. 5. If you want to offer to do something for someone in the email, then demonstrate that you are happy to do it. . The business email writing part of the course teaches the student email writing strategies, phrases and grammar, with plenty of chance to practice business email writing and … bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation We design a course just for you, anytime, in all time zones. Use it carefully. Also, you can use this introduction to talk about future events. We regret to inform you that…: It’s a polite and formal way to give bad news. Before you start writing an email, decide if you want to write a formal email or an informal one. When exactly are you expecting to have this feature? It’s against company policy to…: It’s a way of explaining why you can’t do something the person has requested when it goes against the company policy. The best way to deal with this is to make an effort to understand the new expressions you hear and learn to use them yourself. In business emails, you can’t merely send “Bye” or “See you later”. In the meantime, if you need any more information. Your email salutation matters a lot more than you may think. 3. Love, 2. Learn with online training tailored to your specific needs. Even if you have completed a business English course, you will hear new expressions every day. It’s also useful for when you want to call their attention to another thing in your email, mainly if you are writing to talk about more than one matter.